How to use a Recency Check Form

The Recency Check Form allows you to update the recency status of personnel, aircraft, or company certifications upon completion of the associated check form.

The Recency Check Form does not necessarily have to be linked to a recency item. It can be used as a standalone check form for various purposes, such as assessments or surveys, allowing flexibility in how it is utilised within the system.

Check Forms are part of the Training modules in Air Maestro, and would need to be set up before any user can complete one. See how in How to set up a Recency Check Form

When Check Form has been already set up and is ready to use, it can now be accessed and completed by staff.

To complete a Recency Check Form:

1. Select Operations > Personnel and click on New Instance.
   
   
   
   
   If the New Instance button is not displayed, you have not been assigned the Access Level to complete this check form.
   
   You must have either one of the access levels for Check Forms:
   • Submit Self (and the Check Form needs to be set as "Self Updateable" via the Setup), or
   • Submit Selection (controlled in "Access Levels" or via the Setup per Check Form), or
   • Submit All
     
     
2. Once the check form displays, complete all the relevant fields:
   
   

   Field	Description
   Examinee	Select the name of the candidate being assessed.
   Examiner	Select the name of the examiner conducting the assessment.
   Date	Select the date of the assessment.
   Duration	Enter the length of the assessment (in hours).
   Primary Aircraft	Select the registration of the aircraft involved in the assessment. This field is only displayed if the ‘On Aircraft’ option is selected in the check form setup.
   Secondary Aircraft	Select the registration of the secondary aircraft, if more than one aircraft was involved in the assessment. This field is only displayed if the ‘On Aircraft’ option is selected in the check form setup.
   Check Performed on	Select whether the assessment was performed on an aircraft, in a simulator or both. This field is only displayed if the ‘On Aircraft’ option is selected in the check form setup.
   Pilot	Select the name of the pilot in command during the assessment. This field is only displayed if the ‘On Aircraft’ option is selected in the check form setup.
   Route Flown	Enter the route flown during the assessment. This field is only displayed if the ‘On Aircraft’ option is selected in the0 check form setup.
   Pre-Check Notes	Enter any pre-check comments relating to this check form.

   
   
   
3. Complete the checklist(s).
   
   
   
   
4. Click Save.
   
   
   • If sign-offs are required for this check form, the button will change to Request Sign-Offs.
     In this case, you must click the button to notify all the relevant sign-off personnel that the check form is ready for sign-off.
     
     The check form has a status of Awaiting Sign-Offs until all the relevant sign-off personnel have completed their sign-off. The Examinee’s recency records are not updated until all sign-offs have been obtained.
     
     
   • Alternatively, if no sign-offs are required, the Submit is displayed. Press it to close the check form.
     Any recency items that were linked and checked during completing the checklists will not update the Examinee's recency.